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Selectboard Minutes - July 21, 2009
Present: Vern Stone, Rita French, Marc McKee, Dani Sweet, Gene Craft, David
Hooke, Laura Craft, and Jean McDonald.
Vern call the meeting to order at 7:06pm.
John Roy, on behalf of E.C. Fibernet, asked the board to sign a letter
verifying the towns continued support with their future efforts to get high
speed access for all Vershire residents. The board approved, and all members
signed the letter to show the town's continued commitment.
The board received bids for the purchase of road sand and salt. Marc wanted
to know what the rate difference would be if the town purchased more sand,
and if this would be enough of a savings to warrant considering the idea.
Rita expressed concern about how buying more sand, then originally budgeted,
would negatively affect the budget. Marc said he would speak with Paul to
get more concrete numbers for sand purchases. Marc also commented that Paul
would be receiving more bids for sand, and would present them to the board
at the next meeting.
David and Laura were at the meeting to present the board with drawings and
measurements for the proposed bread oven. Laura wanted the board to know
that to date, most of the materials and labor for the project had been
donated, and David was contacting more donors to get the remainder of items
needed. David explained to the board that Dale Ricker had very nice timbers
he was willing to donate for the pavilion that will cover the bread oven.
Gary Thrasher has committed to donating stone and doing the site excavation
work; John Beebe has committed to a donation of stone; Tim Ward will do the
concrete work; Tip Top Roofing will do a stand and seam roof on the
pavilion; Top Hat Chimney will donate all masonry supplies; Neal
Hochsteadler will donate tie downs. Many others have volunteered time and
donation. Vern asked if they had considered having power available at the
site. David and Laura both responded they hadn't considered power, but it
would make a good addition to the bread oven site. David will look into the
feasibility of getting power to the site. Rita asked about the removal and
disposal of coals, and Laura said she would look into a suitable container
to have available for ash removal. David said their goal was to raise the
structure on Labor Day weekend, and turn the occasion into a community event
and potluck. Ideally they would like to have the oven up and working for the
fall festival. Marc asked if they needed an official commitment from the
board, and David ask him if they would make an official commitment. Marc
asked that the minutes reflect this project will be of no cost to the town,
or Vershire taxpayers. Marc moved to approve the building of a bread oven
and pavilion at the town center site, previously decided upon, Rita
seconded, all were in favor and the motion carried.
Jean McDonald was present to request a clarification be made to the previous
selectboard meetings minutes to reflect the fact she had not asked for a
waiver of rental dues for use of the town center. The previous minutes
incorrectly suggested that Jean had asked for a waiver, and she wants this
mistake clarified. Jean said it had been her understanding historically that
political events held at the town center were not charged. Gene presented
some "rules" for rental of municipal buildings in other towns around
Vermont. There was a discussion about groups wanting to rent the building,
and if it was a public meeting, there should be no charge, and what
definitions "groups" should fall under. If a group was not to be charged for
use of the town center building, a walk through after said meeting would be
mandatory to make sure no damage had occurred during use. If any damage is
detected, due to rentals, then the persons signing rental contract would be
held responsible. Marc made a motion to allow political parties to use the
town center building at no cost, to host open political, warned meetings.
Vern seconded, all were in favor and the motion carried.
Vern moved to accept Perry's bid for propane for the 09'- 10' heating
season, Rita seconded, all were in favor and the motion passed.
Rita moved to accept Cargill road salt bid, Marc seconded, all were in
favor and the motion carried. Vern signed quote from Cargill for their road
salt bid for the 09'-10' winter.
Board members signed a new policy in regards to newly hired town employees
and waiting periods for insurance coverage. The new policy states that a
fulltime employee's healthcare coverage will start immediately, and dental
insurance coverage will take effect after 90 days.
Vermont League of Cities and Towns came to inspect the town garage. They
found some issues that need to be taken care of. Gene will consult with Paul
and they will work on gathering pricing related to correcting the issues in
question.
After consulting a town map the board determined Ralph Nau lives on a class
four road, which will get graded once a year at the town's convenience. When
Paul is grading Beaver Meadow road the board will have him grade the class
four, if possible.
Orders were signed.
Minutes from the previous meeting were approved as amended.
Vern officially adjourned the meeting at 9:14pm.
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