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Selectboard Minutes - September 15, 2009
In attendance: Vern Stone, Marc McKee, Rita French, Gene Craft, Paul
Betters, Syd Veysey, Vanessa Waxman, Chris Riggert, Debra Kingsbury
Meeting called to order by Vern Stone, Chairman, at 7:00
First on the agenda, Syd Veysey with an update from the Town Garage
Committee. Syd rolled out a scaled drawn design for a 48ft x 120ft 6 bay
building with lavatory, work area, & office space. There was a cross section
to show the footings and roof rafters. Run off from the roof could go in to
a small holding pond for filling trucks. This was indicated on the potential
desired plot plan design also showing necessary areas for sand, gravel,
chloride shed, ditch material, and an area for recycling. A piece of land
476 ft x 248 ft would be a minimum site, being approx. 2.7 acres. However,
the committee recommends no less than 4 acres and prefers 5 plus acres with
300ft of road frontage.
Marc asked Syd if the entire committee had reviewed the plans that he had
brought but only Paul Betters and Syd made the 2nd meeting. However Lou
Cadwell, Rob Benson, Helen Lons, Bob Hodge and Steve Ward had previously
reviewed Syd’s initial sketch of the garage design. Syd explained that he
had researched the building and site needs with multiple agencies and other
municipalities, trying to compare to towns with similar road mileage to keep
in mind what size sand areas etc for land size. He had also talked with OSHA
about requirements for workplace safety and required set backs.
Rita asked if the committee had come up with a price for the building.
Sydresponded that was not the purpose of the committee. Marc suggested
that the
plans be posted for the public to be able to view for feedback and perhaps
after that work on getting bids. Gene Craft thought it would make sense to
get a rough bid so taxpayers could be asked to put aside money for a future
building.
Syd spoke of an additional idea to have overhangs on each end for the trash
truck and other equipment to be parked under instead of inside.
Rita spoke of getting a price for the building and then adjusting for
inflation.
Other design requirements were discussed about the garage building, floor
drains, needed water flow for the cleansing shower.
The Select Board would like to thank Nick Kruse for his well done
architectural drawings and help putting the design on paper for all to see.
The Select Board also wished to thank Syd for his extra efforts in doing the
research and assisting with the plans.
It was then stated that now with this information it would be time to start
looking for an acceptable location for a new highway dept building location.
Syd inquired if he should try to get a cost estimate. Marc suggested that
Nick Kruse may also be able to help with that. The building with the
proposed dimensions works out to be 5760 sq ft of enclosed area. Rob Benson
may be able to assist with getting blueprints done from the drawings. Select
board is asking that the Highway Garage committee work on getting some
quotes for the building.
Chris & Vanessa came in to represent the Mangala Shri Bhuti property as the
Select Board asked them to attend to discuss some items that arouse at the
previous meeting. Vern explained that it had been observed that some of the
program attendees may have trespassed on private property. Chris expressed
that the attendees to their programs are quite nice and was surprised if
anyone had trespassed intentionally. He stated that after the last seminar
that a couple did use the facility to host a wedding and the wedding guests
had brought formal clothing to change in to. Chris was unsure as to where
they changed their clothing and felt that these may have been the people
that had been observed in the neighborhood trespassing and changing clothing
with Quebec license plates noted on the vehicle. He expressed apologies. The
Select Board wanted to discuss so as to prevent further encounters of this
nature and thanked Vanessa and Chris for coming in.
Before leaving Chris asked about the last minutes and the concern about
their recent parking lots. Discussion followed as to the implications and
guidelines under ANR and Act 250 requirements. Gene noted that Act 250 was
never intended to supersede individual town reviews of any development
projects and that the Planning Board will review guidelines.
It was noted that Chris was a painting contractor and asked if he have
interest in doing some painting on town buildings. Marc noted that Gary
Goodrich was getting quotes for painting as he is the building caretaker.
Turning to Highway items, there are 12 road signs that need replacement.
Gene got two quotes. Paul mentioned that they need 12 ft posts replaced as
well and suggested that 12 be purchased. Vern made the motion to purchase
the signs from the Worksafe Co. at a cost of $205 for the two sided signs
and posts priced at $40@. Rita seconded. All were in favor. Discussion
continued about the upcoming guidelines due in 2012 for larger reflective
type road signs. These signs are about three times as expensive.
The Board will deal with the improved signs as 2012 comes closer.
Discussion about a special dye to be put on the road signs to deter them
from being stolen. This product reacts with the skin and turns the culprits
hands bright red and cannot be washed off.
Discussion about the cost to install a water cooler at the Town Garage. The
cost will run approx $378 per year. Vern moved to rent the cooler and
purchase bottled monthly. Marc seconded. All in favor.
Paul informed the board that the needed eye wash station had arrived. It
holds 16 gallons of water. He was trying to decide where the best location
was for the mounting of it in the garage. Paul also informed the board that
a new grinder needed to be purchased as the old one did not have the proper
safety shields. Gene will call NAPA for a price and availability.
Marc had been contacted by Mr. Cadwell about a tree limb hitting his
equipment. Marc was under the impression that Mr. Cadwell was coming in
tonight to speak with the board about it, but he was not present. Discussion
followed about insurance coverage items. Gene will contact VLCT to review.
Debra asked that the Highway dept remove a maple tree that is in the right
of way and replace a broken culvert marking stake on Tullar Rd. Debra will
mark the tree and Paul will take care of it.
Rekeying of the Town Center building was discussed. Boone locksmith was
contacted. His fee to come out and rekey the doors and make DO NOT DUPLICATE
type keys will be $219. Rita made a motion to accept the price and have the
work done. Marc seconded it. All were in favor.
Perry’s of Bradford will be the propane supplier for 09-10 for the town
buildings. Pyrofax will remove their above ground tanks and Perry’s will
have to install a 1000 gallon tank at the Town Garage. Gene will contact
Perry’s about the tank installation.
Recycling at the VF& R location was discussed. Marc had spoken to Jack
Kruse about it. It was stated that it could be a temporary situation to see
how it was received. Rita is against it and stated that several people have
informed her that if it was moved there, they would not continue to recycle.
Rita suggested that the containers be relocated within the town center
parking lot closer to the entrance. The Board will speak with Gary Goodrich,
as building caretaker, and Phil Yacavello, recycling coordinator to discuss
moving them and getting traffic cones to manage the traffic flow more safely
on recycling days.
Discussion about the highway road crew position. The idea of having
ahourly paid worker for labor and plowing
vs a full time employee. Paul asked that if the board decided to go that
route, that the person chosen must acknowledge that when called upon by the
town, that the town job be a priority.
Marc presented the drilled well information that he had gathered since the
last meeting. Information on the existing septic system at the Town Garage
needs to be verified prior to installing a drilled well. Prior town
officials may have an idea. Old minutes from when the Highway garage was
first built may have to be researched to get info.
Health Insurance Policy and monthly premiums discussed. Board will revisit
monthly fees during budget sessions.
Vern motioned that the minutes from 9/1 be approved. Marc Seconded. All
were in favor with one minor amended change.
Debra, as Lister, requested an errors and omission change on Parcel 05-09.
The Board approved. The owner will receive a revised tax bill.
The clean up of the cemetery by the Mountain School has been started and
will be completed soon.
The orders were reviewed and approved.
Debra offered to be the Select Board Secretary. Gene Craft said that he
would take on the Administrative Assistant position. Marc moved that the
board accept Debra for the secretary position and Gene for the AA position.
Vern seconded. All in favor.
Marc moved to adjourn. Rita seconded. All in favor. Meeting adjourned at
9:38
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